Village Hall and Municipal Facilities Operations
Resolutions governing village hall building operations including office hours, cleaning contracts, elevator maintenance, facility access policies, and office equipment leases for copiers, printers, and scanners.
Synthesis written as-of 2026-05-16. A time-bounded clause in this rule expires on 2032-12-12
In force, by year of last update
2024
Police Department Copier Lease — Bell Copiers
The Mayor is authorized to sign a lease with Bell Copiers for a printer/copier/scanner for the Police Department at $96/month with a 1,000-page allowance.[8]
Village Hall Cleaning Contract — Vanguard Cleaning
High-Traffic Area Rugs and Mats — Unifirst Agreement
The Mayor is authorized to sign a Customer Service Agreement with Unifirst for the provision of high-traffic area rugs and mats at Village Hall.[10]
2023
Clerk's Office Copier Lease — Bell Copier
Mayor Smythe is authorized to sign a 60-month lease with Bell Copier for a new copier/printer/scanner/fax in the Clerk's office, replacing the previously expired lease.[7]
2022
Village Office Building Hours
Village of Red Hook Office Building hours are set at 11 AM to 4 PM, Monday through Friday.[5]
Otis Elevator Maintenance Contract
The Village has approved a 10-year contract with Otis for maintenance and service of the Village Hall elevator at $3,000 annually, expiring December 12, 2032.[6]
2020
Court Copier Lease — Bell Copier
The Village renewed its court copier lease with Bell Copier under a five-year term approved in September 2020, including delivery, machine setup, software conversion, and hard drive wiping services.[4]
2012
Village Hall Saturday Bathroom Access
Village Hall is opened on Saturdays from 10 AM to 2 PM to provide public access to ADA-compliant bathrooms for the farmers market. Vendors are responsible for monitoring and cleaning the facility during those hours.[3]
History · superseded or expired
2008
Court Copier Lease — Konica Minolta Bizhub 350
Superseded by the Bell Copier court copier lease renewal (footnote 4). Originally approved a lease of a Konica Minolta Bizhub 350 copier at $169.00/month under NYS contract, with $1,027.44 in court grant funds applied toward rental and an option to purchase at end of contract.[1]
Clerk's Office Copier Lease — GE Commercial Finance
Superseded by the Bell Copier 60-month lease (footnote 7). Originally authorized a lease with GE Commercial Finance for a Clerk's office copier at $192.00/month, contingent upon Clerk Cole's satisfaction with jamming performance.[2]
Police Department Copier Lease — GE Commercial Finance
Superseded by the Bell Copiers Police Department lease (footnote 8). Originally authorized a lease with GE Commercial Finance for a Police Department copier at $121.00/month, contingent upon Clerk Cole's satisfaction with jamming performance.[2]
Source resolutions
- [1]2008-06-02Court copier lease agreement
- [2]2008-09-08Lease copiers for Clerk and Police offices
- [3]2012-05-07Village Hall Saturday bathroom access
- [4]2020-09-14Court Copier Lease Renewal with Bell Copier
- [5]2022-05-25Office Building Hours Change to 11am-4pm
- [6]2022-12-12Otis Elevator Maintenance Contract Approval
- [7]2023-02-23Bell Copier 60-month lease authorization
- [8]2024-02-12Bell Copiers Printer/Copier/Scanner Lease
- [9]2024-03-11Vanguard Cleaning Weekly Service Contract
- [10]2024-04-25Customer Service Agreement with Unifirst
- [11]2024-06-20Vanguard Cleaning Contract Price Increase
Synthesized from the chronological history of these resolutions. Each clause shows the year it was last established or amended. The text is a reading aid — for legal force, consult the source resolutions and the Village Code.