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Fire Protection Service, Facilities, and LOSAP

2025last touched · 26 source resolutions
↑Village/Rules/Policies/Adopted/fire_service_and_facilities
Resolutions authorizing annual or multi-year fire protection contracts with the Red Hook Fire Company and Town Fire Protection District, governing the fire company's lease of village property and capital improvements, and establishing and administering the LOSAP service award program for volunteer firefighters.
Synthesis written as-of 2026-05-10. A time-bounded clause in this rule expires on 2026-12-31
In force, by year of last update
2025
Penflex LOSAP Administration Agreement (2025–2026)
The Mayor is authorized to sign the Penflex Service Fee Agreement for 2025–2026 Length of Service Award Program (LOSAP) Administration for volunteer members of the Red Hook Fire Company. The agreement expires December 31, 2026.[26]
2024
LOSAP Plan Document Restatement
The Mayor is authorized to sign the updated Red Hook Fire Company Length of Service Award Plan (LOSAP) Document, provided by Penflex, restated January 1, 2024.[23]
LOSAP Annual Service Award Contribution Rate
Effective January 1, 2024, the annual Service Award contribution for active volunteer firefighters who earn 50 or more points under the Point System in a calendar year is $1,200, increased from the prior rate of $500. This amendment was approved by public referendum on November 7, 2023.[19]
Town Fire Protection District Fire Service Agreement (2025–2026)
The Village of Red Hook has agreed to the conditions of the Town of Red Hook Fire Protection District Fire Service Agreement – Village of Red Hook for 2025–2026, and the Mayor is authorized to sign the contract. The agreement runs through December 31, 2026.[25]
Fire Service Agreement — Town Amendment 1
The Mayor is authorized to sign Amendment 1 to the Fire Service Agreement between the Town of Red Hook and the Red Hook Fire Company, addressing Village services arising from the firehouse's location on Village property.[22]
2023
LOSAP Investment Policy Statement
The Mayor is authorized to sign the Defined Contribution Length of Service Award Program (LOSAP) Investment Policy Statement from RBC Wealth Management, dated April 2023.[18]
LOSAP Cost Allocation — IMA Amendment
Pursuant to an amendment to the Inter-Municipal Agreement among the Village of Red Hook, Town of Red Hook, and Village of Tivoli, costs associated with the volunteer firefighter Length of Service Award Program (LOSAP) are paid solely by the Town of Red Hook.[21]
2017
Fire Contract — Highway Shared Services Addendum
An addendum to the Fire Contract, drafted by Village counsel, is attached to include highway shared services such as plowing and mowing.[13]
Fire Company Lease — Landlord Consent
The Village Board, as landlord, has consented to the Red Hook Fire Department's continued lease of Village property and authorized the Mayor to sign the Planning Board application for the firehouse construction and renovation project.[12]
2016
Worker's Compensation Premium Sharing — Town Reimbursement
The Town of Red Hook reimburses the Village of Red Hook 75% of the actual Worker's Compensation insurance premium (superseding the earlier 79% rate), based on actual costs. This pro-rating also applies to associated LOSAP costs, with the Town paying the 75% share.[10]
2014
LOSAP Investment Account Manager
The Village of Red Hook LOSAP account is held with RBC Wealth Management, contingent on the Red Hook Fire Department also agreeing to hire RBC. The Mayor, Deputy Mayor, and Clerk/Treasurer (or any one of them) are authorized to purchase, sell, transfer, or otherwise dispose of securities and enter into related agreements on behalf of the LOSAP account.[1][8]
LOSAP Authorized Officers
The authorized officers for the RBC Wealth Management LOSAP agreement are the Mayor, Deputy Mayor, and Clerk/Treasurer. Deputy Mayor Gilfeather was added as an authorized officer by resolution dated February 2, 2009.[2][8]
2011
Fire Company Lease — Training Shed
The 1985 lease with the Red Hook Fire Company has been amended to permit a 28' × 32' training facility shed on the north, east, and south sides of the firehouse, with a 5-inch maintenance buffer on those sides. The shed is exempt from planning review but must meet all local, town, state building codes and health, safety, and fire codes.[4][5]
History · superseded or expired
2024
Penflex LOSAP Administration Agreement (2024–2025)
The Mayor was authorized to sign the Penflex Service Fee Agreement for 2024–2025 Service Award Program Administration. Expired December 31, 2025.[24]
2023
Penflex LOSAP Administration Agreement (2023–2024)
The Mayor was authorized to sign the 2023–2024 Penflex service fee agreement. Expired December 31, 2024.[20]
LOSAP Annual Service Award Contribution Rate — Prior Rate ($500)
From program inception (January 1, 2007) through December 31, 2023, the annual Service Award contribution for active volunteer firefighters earning 50 or more points was $500 per year. Superseded by the voter-approved increase to $1,200 effective January 1, 2024.[19]
2022
Fire Protection Agreement — Red Hook Fire Company (2021–2023)
The Village awarded the fire services contract to the Red Hook Fire Company from June 1, 2021 through May 31, 2023. Expired May 31, 2023.[15]
Town Fire Protection District Fire Service Agreement (2023–2024)
The Village agreed to the conditions of the Town of Red Hook Fire Protection District Fire Service Agreement for 2023–2024 and authorized the Mayor to sign. Expired December 31, 2024.[16]
Penflex LOSAP Contract — Initial Authorization
Mayor Smythe was directed to sign the initial Penflex LOSAP contract in December 2022. Superseded by subsequent annual Penflex service fee agreements.[17]
2019
Fire Protection Contract — 2-Year Term with 2% Increase and Capital Reserve
The Mayor was authorized to sign a two-year fire protection contract with a 2% increase, with the Village and Town each covering LOSAP and Cancer Coverage costs, and the Village establishing a $2,500 reserve for future capital costs. Superseded by subsequent contract authorizations.[14]
2017
Fire Contract — 18-Month Term with 4% Increase
The Mayor was authorized to offer the Red Hook Fire Company a 4% salary increase on an 18-month contract, and to provide consultation on steps to create an independent fire district. Expired approximately July 19, 2018.[11]
2016
Fire Contract Increase Stance — 2% Plus 2%
The Village adopted a contract stance of 2% plus 2% increases over two years for the fire contract. Superseded by subsequent contract negotiations and authorizations.[10]
2015
2015–2016 Fire Service Agreement
The Mayor was authorized to sign the 2015–2016 Red Hook Fire Service Agreement with a 1.5% increase. Expired December 31, 2016.[9]
2013
Worker's Compensation Premium Sharing — 79% Rate
A rider to the tri-party fire service agreement provided that the Town of Red Hook would reimburse the Village 79% of the actual Worker's Compensation insurance premium, based on a ten-year census. Superseded by the 75/25 pro-rating adopted in December 2016.[7]
2012
Fire Protection Contract — Annual Rate ($99,750)
The fire protection contract with the Red Hook Fire Department was approved at $99,750.00 per year, with a $43,500.00 back obligation to be repaid over 4 years. Superseded by subsequent contract authorizations.[6]
2009
Fire Department Shed Liaison Appointment
Trustee Kovalchik and Trustee Trapp were appointed as liaisons to discuss the Fire Department's request to erect a 24 × 24 shed for records and antique fire truck storage. Superseded by the approved 28' × 32' training shed resolution.[3]
Source resolutions
  1. [1]2008-12-08LOSAP account agreement with RBC Wealth Management
  2. [2]2009-02-02Add Deputy Mayor Gilfeather as LOSAP officer
  3. [3]2009-10-05Appoint liaisons for Fire Department shed project
  4. [4]2011-06-06Amend fire company lease for training shed
  5. [5]2011-06-16Fire Department Training Facility Shed Approval
  6. [6]2012-09-10Approve Fire Department contract
  7. [7]2013-01-17Fire Service Agreement Worker's Compensation Rider
  8. [8]2014-05-12RBC Wealth Management LOSAP Resolution
  9. [9]2015-04-132015-2016 Fire Service Agreement
  10. [10]2016-12-15Fire contract increase and premium sharing terms
  11. [11]2017-01-19Red Hook Fire Company Contract Authorization
  12. [12]2017-02-16Red Hook Fire Department Lease Continuation and Planning Board Application
  13. [13]2017-09-11Fire Contract Addendum for Highway Shared Services
  14. [14]2019-05-13Fire Protection Contract Authorization
  15. [15]2022-09-12RESOLUTION TO APPROVE THE FIRE PROTECTION AGREEMENT WITH THE RED HOOK FIRE COMPANY FOR 2021-2023
  16. [16]2022-11-14RESOLUTION TO APPROVE THE TOWN OF RED HOOK FIRE PROTECTION DISTRICT FIRE SERVICE AGREEMENT FOR 2023–2024.
  17. [17]2022-12-01Penflex (LOSAP) contract signature authorization
  18. [18]2023-03-13Authorize Mayor to sign LOSAP Investment Policy Statement
  19. [19]2023-07-27RESOLUTION TO SEEK VOTER APPROVAL TO AMEND THE SERVICE AWARD PROGRAM FOR ACTIVE VOLUNTEER FIREFIGHTER MEMBERS OF THE RED HOOK FIRE DEPARTMENT
  20. [20]2023-11-13Authorize Mayor signature on Penflex service fee agreement
  21. [21]2023-12-28Amendment to IMA regarding LOSAP costs
  22. [22]2024-01-08Town of Red Hook Fire Protection Amendment 1 Fire Service Agreement
  23. [23]2024-02-22Red Hook Fire Company LOSAP document update
  24. [24]2024-11-04Penflex Service Fee Agreement 2024-2025
  25. [25]2024-12-09Resolution to Approve the Town of Red Hook Fire Protection District Fire Service Agreement for 2025-2026
  26. [26]2025-10-27Penflex Service Fee Agreement for 2025-2026 LOSAP Administration

Synthesized from the chronological history of these resolutions. Each clause shows the year it was last established or amended. The text is a reading aid — for legal force, consult the source resolutions and the Village Code.