Red Hook WatchIndependent Community Resource

Fire Protection Services and LOSAP Administration

2025last touched · 22 source resolutions
↑Village/Rules/Policies/Adopted/fire_protection_and_losap
Governs annual or multi-year contracts with the Red Hook Fire Company and Town Fire Protection District for fire protection services, and the administration, investment policy, and service agreements for the volunteer firefighter length-of-service award program.
Synthesis written as-of 2026-05-03. A time-bounded clause in this rule expires on 2026-12-31
In force, by year of last update
2025
Penflex Service Fee Agreement — 2025–2026 LOSAP Administration
The Mayor is authorized to sign the Penflex Service Fee Agreement for 2025–2026 Length of Service Award Program (LOSAP) Administration for volunteer members of the Red Hook Fire Company. The agreement expires December 31, 2026.[22]
2024
Annual LOSAP Service Award Contribution Rate
Following a public referendum held November 7, 2023, the annual Service Award contribution for active volunteer firefighters who earn 50 or more points under the Point System was increased from $500 to $1,200, effective January 1, 2024.[15][19]
Fire Service Agreement Amendment 1 — Town/Fire Company
The Mayor is authorized to sign Amendment 1 to the Fire Service Agreement between the Town of Red Hook and the Red Hook Fire Company, addressing Village services arising from the firehouse location on Village property.[18]
LOSAP Plan Document Restatement — Penflex
The Red Hook Fire Company Length of Service Award Plan (LOSAP) Document, provided by Penflex, was restated effective January 1, 2024, and the Mayor is authorized to sign the updated document.[19]
Town Fire Protection District Fire Service Agreement — 2025–2026
The Village of Red Hook has agreed to the conditions of the Town of Red Hook Fire Protection District Fire Service Agreement for 2025–2026, with the Mayor authorized to sign the contract. The agreement expires December 31, 2026.[21]
2023
LOSAP Investment Policy Statement — RBC Wealth Management
The Mayor is authorized to sign the Defined Contribution Length of Service Award Program (LOSAP) Investment Policy Statement from RBC Wealth Management dated April 2023.[14]
LOSAP Cost Responsibility — IMA Amendment
Under an amendment to the Inter-Municipal Agreement among the Town of Red Hook, Village of Red Hook, and Village of Tivoli, costs associated with the volunteer firefighter Length of Service Award Program (LOSAP) are paid solely by the Town of Red Hook.[17]
2022
Penflex LOSAP Administration Contract
The Village has contracted with Penflex for administration of the volunteer firefighter Length of Service Award Program (LOSAP), with Mayor Smythe authorized to execute the initial Penflex contract.[13]
2019
Capital Reserve for Future Fire Company Capital Costs
The Village has established a $2,500 capital reserve for future capital costs associated with the fire protection contract.[10]
2017
Fire Contract Addendum — Highway Shared Services
An addendum to the Fire Contract, drafted by Village counsel, is attached to include highway shared services such as plowing and mowing.[9]
2016
LOSAP and Worker's Comp Cost Pro-Rating — Town/Village Split
LOSAP and Worker's Compensation premium costs are pro-rated 75/25% between the Town and Village, with the Town paying the 75% share, including associated costs on Worker's Compensation.[7]
2014
LOSAP Account Manager — RBC Wealth Management
The Village of Red Hook maintains a LOSAP account agreement with RBC Wealth Management, contingent on the Red Hook Fire Department also engaging RBC. The Mayor, Deputy Mayor, or Clerk/Treasurer (any one officer) is authorized to purchase, sell, assign, transfer, or otherwise dispose of securities and enter into related agreements on behalf of the LOSAP account.[1][5]
2013
Worker's Compensation Premium Sharing — Town Reimbursement Rate
Under the tri-party fire service agreement rider, the Town of Red Hook shall reimburse the Village of Red Hook 79% of the actual Worker's Compensation insurance premium upon presentation of the bill, based on actual costs and a ten-year census.[4]
2009
LOSAP Authorized Officers — RBC Wealth Management Account
The Deputy Mayor is designated as an authorized officer for the RBC Wealth Management LOSAP account agreement, in addition to the Mayor and Clerk/Treasurer.[2]
History · superseded or expired
2024
Penflex Service Fee Agreement — 2024–2025
The Mayor was authorized to sign the Penflex Service Fee Agreement for 2024–2025 Service Award Program Administration. Expired December 31, 2025; superseded by the 2025–2026 agreement.[20]
2023
LOSAP Referendum — Voter Approval to Increase Annual Contribution
The Board directed a public referendum on November 7, 2023 to seek voter approval to increase the annual Service Award contribution from $500 to $1,200 effective January 1, 2024. The referendum was held and the increase was approved; this directing resolution is now fulfilled.[15]
Penflex Service Fee Agreement — 2023–2024
The Mayor was authorized to execute the 2023–2024 Penflex service fee agreement. Expired December 31, 2024; superseded by the 2024–2025 and 2025–2026 agreements.[16]
2022
Fire Protection Agreement — Red Hook Fire Company 2021–2023
The Village awarded the fire services contract to the Red Hook Fire Company for the period June 1, 2021 through May 31, 2023, with payment directed for past-due 2021 and 2022 services. Expired May 31, 2023.[11]
Town Fire Protection District Fire Service Agreement — 2023–2024
The Village agreed to the conditions of the Town of Red Hook Fire Protection District Fire Service Agreement for 2023–2024, with the Mayor authorized to sign. Expired December 31, 2024; superseded by the 2025–2026 agreement.[12]
2019
Fire Protection Contract — Two-Year Term with 2% Increase
The Mayor was authorized to sign a two-year fire protection contract with a 2% increase, with the Village and Town each covering LOSAP and Cancer Coverage costs. Superseded by subsequent fire service agreements.[10]
2017
Red Hook Fire Company Contract — 18-Month Term with 4% Increase
The Mayor was authorized to offer the Red Hook Fire Company a 4% salary increase on an 18-month contract, and to provide consultation on establishing an independent fire district. Expired approximately July 19, 2018.[8]
2016
Fire Contract Increase Terms — 2% Plus 2%
The Village adopted a contract stance of 2% increase in year one and 2% in year two. Superseded by subsequent contract negotiations.[7]
2015
2015–2016 Fire Service Agreement
The Mayor was authorized to sign the 2015–2016 Red Hook Fire Service Agreement with a 1.5% increase. Expired December 31, 2016.[6]
2012
Fire Department Contract — Annual Rate and Back Obligation
The Village approved a fire department contract at $99,750.00 per year with a $43,500.00 back obligation to be repaid over a 4-year period. Superseded by subsequent fire service agreements.[3]
Source resolutions
  1. [1]2008-12-08LOSAP account agreement with RBC Wealth Management
  2. [2]2009-02-02Add Deputy Mayor Gilfeather as LOSAP officer
  3. [3]2012-09-10Approve Fire Department contract
  4. [4]2013-01-17Fire Service Agreement Worker's Compensation Rider
  5. [5]2014-05-12RBC Wealth Management LOSAP Resolution
  6. [6]2015-04-132015-2016 Fire Service Agreement
  7. [7]2016-12-15Fire contract increase and premium sharing terms
  8. [8]2017-01-19Red Hook Fire Company Contract Authorization
  9. [9]2017-09-11Fire Contract Addendum for Highway Shared Services
  10. [10]2019-05-13Fire Protection Contract Authorization
  11. [11]2022-09-12RESOLUTION TO APPROVE THE FIRE PROTECTION AGREEMENT WITH THE RED HOOK FIRE COMPANY FOR 2021-2023
  12. [12]2022-11-14RESOLUTION TO APPROVE THE TOWN OF RED HOOK FIRE PROTECTION DISTRICT FIRE SERVICE AGREEMENT FOR 2023–2024.
  13. [13]2022-12-01Penflex (LOSAP) contract signature authorization
  14. [14]2023-03-13Authorize Mayor to sign LOSAP Investment Policy Statement
  15. [15]2023-07-27RESOLUTION TO SEEK VOTER APPROVAL TO AMEND THE SERVICE AWARD PROGRAM FOR ACTIVE VOLUNTEER FIREFIGHTER MEMBERS OF THE RED HOOK FIRE DEPARTMENT
  16. [16]2023-11-13Authorize Mayor signature on Penflex service fee agreement
  17. [17]2023-12-28Amendment to IMA regarding LOSAP costs
  18. [18]2024-01-08Town of Red Hook Fire Protection Amendment 1 Fire Service Agreement
  19. [19]2024-02-22Red Hook Fire Company LOSAP document update
  20. [20]2024-11-04Penflex Service Fee Agreement 2024-2025
  21. [21]2024-12-09Resolution to Approve the Town of Red Hook Fire Protection District Fire Service Agreement for 2025-2026
  22. [22]2025-10-27Penflex Service Fee Agreement for 2025-2026 LOSAP Administration

Synthesized from the chronological history of these resolutions. Each clause shows the year it was last established or amended. The text is a reading aid — for legal force, consult the source resolutions and the Village Code.