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Fire Department and Fire Protection Governance

2025last touched · 26 source resolutions
↑Village/Rules/Policies/Adopted/fire_department_governance
Resolutions authorizing annual and multi-year fire protection service contracts, governing the Length of Service Award Program for volunteer firefighters, and managing fire company facility leases and related arrangements.
Synthesis written as-of 2026-06-13. A time-bounded clause in this rule expires on 2026-12-31
In force, by year of last update
2025
LOSAP Administrator — Penflex
Penflex serves as the LOSAP program administrator. The Mayor is authorized to sign the Penflex Service Fee Agreement for 2025–2026 Service Award Program Administration for volunteer members of the Red Hook Fire Company.[17][26]
2024
LOSAP Plan Document — Penflex Restatement
The Red Hook Fire Company Length of Service Award Plan (LOSAP) Document, provided by Penflex and restated January 1, 2024, has been executed by the Mayor.[23]
Town Fire Protection District Fire Service Agreement 2025–2026
The Village of Red Hook has agreed to the conditions of the Town of Red Hook Fire Protection District Fire Service Agreement for 2025–2026, and the Mayor is authorized to sign the contract. The agreement covers fire protection services for the territory of the Town of Red Hook Fire Protection District established by the Red Hook Town Board on October 23, 1946.[25]
Fire Service Agreement — Amendment 1 (Town/Fire Company)
The Mayor is authorized to sign Amendment 1 to the Fire Service Agreement between the Town of Red Hook and the Red Hook Fire Company, addressing Village services arising from the firehouse's location on Village property.[22]
2023
LOSAP Annual Service Award Contribution Rate
Effective January 1, 2024, the annual Service Award contribution for active volunteer firefighters who earn 50 or more points under the Point System in a calendar year is $1,200, increased from the prior rate of $500. This amendment was approved by public referendum held November 7, 2023.[19]
LOSAP Investment Policy Statement
The Mayor is authorized to sign the Defined Contribution Length of Service Award Program (LOSAP) Investment Policy Statement from RBC Wealth Management dated April 2023.[18]
LOSAP Costs — IMA Amendment
An amendment to the Inter-Municipal Agreement among the Town of Red Hook, Village of Red Hook, and Village of Tivoli provides that costs associated with the volunteer firefighter Length of Service Award Program (LOSAP) shall be paid solely by the Town of Red Hook.[21]
2017
Fire Contract — Highway Shared Services Addendum
An addendum drafted by Village counsel is attached to the Fire Contract to include highway shared services such as plowing and mowing.[13]
Fire Company Lease — Landlord Consent
The Village Board, acting as landlord, has consented to the Red Hook Fire Department's continued lease of Village property for the firehouse construction and renovation project.[12]
2014
LOSAP Investment Account Manager
The Village of Red Hook LOSAP account is held with RBC Wealth Management, contingent on the Red Hook Fire Department also agreeing to hire RBC. The Mayor, Deputy Mayor, and Clerk/Treasurer (or any one of such officers) are authorized to purchase, sell, transfer, or otherwise dispose of securities and enter into related agreements on behalf of the LOSAP account.[1][8]
2013
Fire Service Agreement — Workers' Compensation Rider
A rider to the tri-party Fire Service Agreement provides that the Town of Red Hook shall reimburse the Village of Red Hook 79% of the actual Workers' Compensation insurance premium upon presentation of the bill, based on actual costs and a ten-year census.[7]
2011
Fire Company Lease — Training Shed Amendment
The existing 1985 fire company lease was amended to permit construction of a 28' x 32' training facility shed on the north, east, and south sides of the firehouse, with a 5-inch maintenance buffer on those sides. The shed is exempt from planning review but must meet all local, town, and state building codes and health, safety, and fire codes.[4][5]
2009
LOSAP Authorized Officers
The Deputy Mayor is designated as an authorized officer for the RBC Wealth Management LOSAP agreement, in addition to the Mayor and Clerk/Treasurer.[2]
History · superseded or expired
2024
Penflex Service Fee Agreement 2024–2025
The Mayor was authorized to sign the Penflex Service Fee Agreement for 2024–2025 Service Award Program Administration. Expired December 31, 2025; superseded by the 2025–2026 agreement under footnote 26.[24]
2023
Penflex Service Fee Agreement 2023–2024
The Mayor was authorized to execute the 2023–2024 Penflex service fee agreement. Expired December 31, 2024; superseded by the 2024–2025 and 2025–2026 agreements.[20]
2022
Fire Protection Agreement 2021–2023 (Red Hook Fire Company)
The Village awarded the fire services contract to the Red Hook Fire Company from June 1, 2021 through May 31, 2023. Expired May 31, 2023.[15]
Town Fire Protection District Fire Service Agreement 2023–2024
The Village agreed to the conditions of the Town of Red Hook Fire Protection District Fire Service Agreement for 2023–2024 and authorized the Mayor to sign. Expired December 31, 2024; superseded by the 2025–2026 agreement under footnote 25.[16]
2019
Fire Protection Contract — Two-Year Term with 2% Increase (2019)
The Mayor was authorized to sign a two-year fire protection contract with a 2% increase, with the Village and Town each covering LOSAP and Cancer Coverage costs, and the Village establishing a $2,500 capital reserve. Superseded by subsequent fire service agreements.[14]
2017
18-Month Fire Company Contract Authorization (2017)
The Mayor was authorized to offer the Red Hook Fire Company a 4% salary increase on an 18-month contract and to provide consultation on steps to create an independent fire district. Expired approximately July 19, 2018.[11]
2016
Fire Contract Increase and LOSAP/Work Comp Premium Sharing (2016 Terms)
The Village agreed to contract increases of 2% for year one and 2% for year two, and accepted a 75/25% pro-rating on LOSAP and Workers' Compensation premium costs, with the Town paying the 75% share. Superseded by the IMA amendment under footnote 21 which shifted LOSAP costs solely to the Town.[10]
2015
2015–2016 Fire Service Agreement
The Mayor was authorized to sign the 2015–2016 Red Hook Fire Service Agreement with a 1.5% increase. Expired December 31, 2016.[9]
2012
Fire Department Contract — Annual Rate and Back Obligation
The fire contract was approved at $99,750.00 per year, with a back obligation of $43,500.00 to be repaid over a 4-year period. Superseded by subsequent fire service agreements.[6]
2009
Fire Department Shed Project Liaisons
Trustee Kovalchik and Trustee Trapp were appointed as liaisons to discuss the Fire Department's request to erect a 24 x 24 shed for records and antique fire truck storage. Superseded by the approved 28' x 32' training shed under footnotes 4 and 5.[3]
Source resolutions
  1. [1]2008-12-08LOSAP account agreement with RBC Wealth Management
  2. [2]2009-02-02Add Deputy Mayor Gilfeather as LOSAP officer
  3. [3]2009-10-05Appoint liaisons for Fire Department shed project
  4. [4]2011-06-06Amend fire company lease for training shed
  5. [5]2011-06-16Fire Department Training Facility Shed Approval
  6. [6]2012-09-10Approve Fire Department contract
  7. [7]2013-01-17Fire Service Agreement Worker's Compensation Rider
  8. [8]2014-05-12RBC Wealth Management LOSAP Resolution
  9. [9]2015-04-132015-2016 Fire Service Agreement
  10. [10]2016-12-15Fire contract increase and premium sharing terms
  11. [11]2017-01-19Red Hook Fire Company Contract Authorization
  12. [12]2017-02-16Red Hook Fire Department Lease Continuation and Planning Board Application
  13. [13]2017-09-11Fire Contract Addendum for Highway Shared Services
  14. [14]2019-05-13Fire Protection Contract Authorization
  15. [15]2022-09-12RESOLUTION TO APPROVE THE FIRE PROTECTION AGREEMENT WITH THE RED HOOK FIRE COMPANY FOR 2021-2023
  16. [16]2022-11-14RESOLUTION TO APPROVE THE TOWN OF RED HOOK FIRE PROTECTION DISTRICT FIRE SERVICE AGREEMENT FOR 2023–2024.
  17. [17]2022-12-01Penflex (LOSAP) contract signature authorization
  18. [18]2023-03-13Authorize Mayor to sign LOSAP Investment Policy Statement
  19. [19]2023-07-27RESOLUTION TO SEEK VOTER APPROVAL TO AMEND THE SERVICE AWARD PROGRAM FOR ACTIVE VOLUNTEER FIREFIGHTER MEMBERS OF THE RED HOOK FIRE DEPARTMENT
  20. [20]2023-11-13Authorize Mayor signature on Penflex service fee agreement
  21. [21]2023-12-28Amendment to IMA regarding LOSAP costs
  22. [22]2024-01-08Town of Red Hook Fire Protection Amendment 1 Fire Service Agreement
  23. [23]2024-02-22Red Hook Fire Company LOSAP document update
  24. [24]2024-11-04Penflex Service Fee Agreement 2024-2025
  25. [25]2024-12-09Resolution to Approve the Town of Red Hook Fire Protection District Fire Service Agreement for 2025-2026
  26. [26]2025-10-27Penflex Service Fee Agreement for 2025-2026 LOSAP Administration

Synthesized from the chronological history of these resolutions. Each clause shows the year it was last established or amended. The text is a reading aid — for legal force, consult the source resolutions and the Village Code.