Red Hook WatchIndependent Community Resource

RESOLUTION TO AUTHORIZE PURCHASE OF 7' x 16' EQUIPMENT TRAILER

↑Meetings/Resolutions/26-2024
One-time (complete)formal_resolutionone_timeversion history ↗The Village Board authorizes the purchase of a 2011 Cross Country 7' x 16' equipment trailer from Jerome Smith for $2,200 to transport the mini-excavator, to be paid from the Water Fund Capital Outlay budget.
First seen
2024-08-05
Latest event
2024-08-22
adopted
Expires
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Resolution text

RESOLVED

  1. that the Village Board of Trustees authorizes the purchase of the 2011 Cross Country 7' x 16' equipment trailer offered by Jerome Smith
  2. that this equipment be purchased from the Water Fund budget line EW8320.2 – Capital Outlay
Show preamble — 9 WHEREAS clauses
  • WHEREAS, the Village of Red Hook has acquired a mini-excavator
  • WHEREAS, the mini-excavator travels slowly and is best used by being moved to its location via a trailer
  • WHEREAS, a 7' x 16' equipment trailer is the size that is needed to transport the mini-excavator
  • WHEREAS, Jerome Smith, the Village's DPW Foreman, has offered a 7' x 16' equipment trailer to the Village for $2200 with no delivery charge
  • WHEREAS, we have reviewed 6 quotes for new and used 7' x 16' equipment trailers including the one from Jerome Smith, in adherence with our procurement policy
  • WHEREAS, the quote from Jerome Smith is the lowest even before considering that all the others require delivery
  • WHEREAS, the Village's Code of Ethics, Section 15 in the Village Code, does not prohibit this purchase
  • WHEREAS, the sale to Jerome Smith would be proper because he does not possess the discretionary powers of authorization or approval for this purchase that would create a conflict of interest as defined by General Municipal Law 801
  • WHEREAS, legal counsel has been consulted regarding this purchase to ensure we are following proper procedure

Lifecycle (2 events)

2024-08-05adoptedvote: 4-0
Authorize the purchase of a 2011 Cross Country 7' x 16' equipment trailer from Jerome Smith for $2200 to transport the Village's mini-excavator, with legal counsel consultation and purchase from the Water Fund budget.
moved by Appenzeller · seconded by Bradley-Rickard
Show text snapshot for this event
Resolved
  1. the Village Board of Trustees authorizes the purchase of the 2011 Cross Country 7' x 16' equipment trailer offered by Jerome Smith
  2. prior to the purchase, legal counsel will be consulted and recommendations will be followed
  3. this equipment be purchased from the Water Fund budget line EW8320.2 – Capital Outlay
Whereas
  • WHEREAS, the Village of Red Hook has just acquired a mini-excavator
  • WHEREAS, the mini-excavator travels slowly and is best used by being moved to its location via a trailer
  • WHEREAS, a 7' x 16' equipment trailer is the size that is needed to transport the mini-excavator
  • WHEREAS, Jerome Smith has offered a 7' x 16' equipment trailer to the Village for $2200 with no delivery charge
  • WHEREAS, we have reviewed 5 quotes for new and used 7' x 16' equipment trailers, all of which are higher than $2200, and all require delivery
2024-08-22adoptedvote: 3-0
Authorize purchase of a 2011 Cross Country 7' x 16' equipment trailer from Jerome Smith for $2,200 from the Water Fund Capital Outlay budget.
moved by Kjarval · seconded by Bradley-Rickard
Show text snapshot for this event
Resolved
  1. that the Village Board of Trustees authorizes the purchase of the 2011 Cross Country 7' x 16' equipment trailer offered by Jerome Smith
  2. that this equipment be purchased from the Water Fund budget line EW8320.2 – Capital Outlay
Whereas
  • WHEREAS, the Village of Red Hook has acquired a mini-excavator
  • WHEREAS, the mini-excavator travels slowly and is best used by being moved to its location via a trailer
  • WHEREAS, a 7' x 16' equipment trailer is the size that is needed to transport the mini-excavator
  • WHEREAS, Jerome Smith, the Village's DPW Foreman, has offered a 7' x 16' equipment trailer to the Village for $2200 with no delivery charge
  • WHEREAS, we have reviewed 6 quotes for new and used 7' x 16' equipment trailers including the one from Jerome Smith, in adherence with our procurement policy
  • WHEREAS, the quote from Jerome Smith is the lowest even before considering that all the others require delivery
  • WHEREAS, the Village's Code of Ethics, Section 15 in the Village Code, does not prohibit this purchase
  • WHEREAS, the sale to Jerome Smith would be proper because he does not possess the discretionary powers of authorization or approval for this purchase that would create a conflict of interest as defined by General Municipal Law 801
  • WHEREAS, legal counsel has been consulted regarding this purchase to ensure we are following proper procedure
Subject key: equipment_trailer_purchase