Resolution to Authorize Professional Training Attendance and Establish the Procedure for Village Payment of Training Fees

VILLAGE OF RED HOOK RESOLUTION # - 2026 DATED: APRIL 27, 2026

A meeting of the Village of Red Hook was convened in public session at the Village Hall, 7467 South Broadway, Red Hook, NY on April 27, 2026. The meeting was called to order by Mayor Smythe.

RESOLUTION TO AUTHORIZE PROFESSIONAL TRAINING ATTENDANCE AND ESTABLISH THE PROCEDURE FOR VILLAGE PAYMENT OF TRAINING FEES.

WHEREAS, the Board has determined to pay a fixed rate for mileage as reimbursement to Village Officials and employees who use their personal automobiles while performing official duties; and

WHEREAS there is to be held during the coming official year a) NYCOM’s Winter Legislative Meeting, b) NYCOM’s Annual Meeting and Training School, c) NYCOM’s Fall Training School, d) NYCOM’s Public Works Training School, and e) the following county association meetings;

• Dutchess County Supervisors & Mayors Association

• Dutchess County Planning Association

• Dutchess County Transportation Council

WHEREAS attendance by certain municipal officials and employees at one or more of these meetings, conferences or schools benefits the municipality; and

WHEREAS the Board has approved a certain budget for training expenses for the fiscal year 6/1/26 thru 5/31/27: $2,000 for trustees, $2,000 for Village staff, Planning/Zoning within A8010.43, Court within A1110.45, DPW within A1640.43 or EW8320.45; and

WHEREAS, at the Jan. 26, 2026 meeting, the board set a Trustee Training Policy that the Trustee training budget line (A1010.4) divided by four (4) is allotted to each Trustee to use for municipal training(s) fee(s) (e.g., NYCOM, NYS Comptroller, etc.) and associated necessary expenditures (e.g., mileage, lodging, etc.) without Board prior approval. If the training fees and associated expenses exceed the allocation (or remaining allocation), the Board of Trustees must discuss and approve prior to the expenditure. All expenses must go through the voucher audit process prior to reimbursement.

NOW, THEREFORE, BE IT RESOLVED:

Reimbursement for mileage to Professional training will be calculated at the current federal IRS business rate per mile in effect at the time of the trip; and,

That the following officers and employees are authorized to attend the following schools/meetings. Where expenses are requested to be paid by the Village, any expenditure must be approved by the Mayor or Board of Trustees (as applicable) before the commitment of funds or attendance and where applicable, follow the Village’s Trustee Training Policy as noted above:

• Mayor, Board of Trustees, Clerk, Treasurer: a) NYCOM’s Winter Legislative Meeting, b) NYCOM’s Annual Meeting and Training School, c) NYCOM’s Fall Training School

• Mayor, Department of Public Works Foreman: NYCOM’s Public Works Training School

• Mayor, Deputy Mayor: Dutchess County Supervisors & Mayors Association, Dutchess County Transportation Council

• Planning Board and Zoning Board of Appeals members, Planning/Zoning Clerk: Dutchess County Planning Association

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Motion by: ____________________ Seconded by: _________________

|Motion by: ____________________ Seconded by: _________________|Motion by: ____________________ Seconded by: _________________|Motion by: ____________________ Seconded by: _________________|Motion by: ____________________ Seconded by: _________________|Motion by: ____________________ Seconded by: _________________|Motion by: ____________________ Seconded by: _________________| |---|---|---|---|---|---| |The foregoingresolution was duly put to a vote, which resulted as follows:|||||| |Mayor Smythe|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |DeputyMayor Kjarval|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Trustee Uku|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Trustee Allen|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Trustee Rothstein|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Vote Total|||||| |Result|Motion:|||||

I hereby attest that the above Resolution was approved by the Board of Trustees at its April 27, 2026 meeting, and that I have been authorized to sign this Resolution by decision of the Board of Trustees

______________________ ____________________ Jennifer Cavanaugh, Clerk Date