Verified against NY State statutes and guidance, with AI assistance from Claude.
VILLAGE OF RED HOOK RESOLUTION #___ – 2026 DATED: APRIL 13, 2026
RESOLUTION TO AUTHORIZE PROFESSIONAL DEVELOPMENT AND CONFERENCE ATTENDANCE FOR VILLAGE OFFICIALS AND EMPLOYEES
WHEREAS, during the coming official year, conferences and training programs will be offered by the New York Conference of Mayors (NYCOM) and Dutchess County associations; and
WHEREAS, Village trustees are elected citizens who take on complex responsibilities in municipal finance, land use, infrastructure, and legal compliance, and professional training is how they develop the expertise these roles demand; and
WHEREAS, the Board is committed to the prudent use of taxpayer dollars and to getting the greatest return from training expenditures; and
WHEREAS, the prior qualification “subject to budget availability” should be replaced with an affir mative commitment to professional development;
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Village of Red Hook as follows:
1. The following officials and employees are authorized to attend the following conferences and training programs:
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Mayor, Board of Trustees, Clerk, Treasurer: NYCOM Fall Training School, NYCOM Winter Legislative Meeting, NYCOM Annual Meeting and Training School
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Mayor, DPW Foreman: NYCOM Public Works Training School
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Mayor, Deputy Mayor: Dutchess County Supervisors & Mayors Association, Dutchess County Transportation Council
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Planning Board and Zoning Board of Appeals members, Planning/Zoning Clerk: Dutchess County Planning Association
2. Pursuant to General Municipal Law §77b(2), authorized officials and employees are entitled to reimbursement for all actual and necessary costs incurred while attending these programs.
3. Attendance at authorized conferences and training programs shall not require additional Board approval. The Village shall cover registration, travel, lodging, and meals for all authorized attendees. Attendees are strongly encouraged to minimize costs to the Village, wherever prudent.
4. Beginning with the FY 2026–2027 budget, the Chief Budget Officer shall include a professional development line item sufficient to allow all authorized officials and employees to attend the programs listed in Section 1. Professional development is a budgeted priority and shall not be denied on the basis of budget availability.
5. Attendees shall present a brief written report at the next possible public meeting of the Board, summarizing lessons learned and identifying any takeaways relevant to Board business, Village operations, or staff.
6. The Board intends to adopt a separate travel and expense policy establishing per diem rates, mileage reimbursement, and related guidelines. Until such policy is adopted, reimbursement shall follow GSA federal per diem rates for the applicable location.
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7. Any prior resolution, motion, or policy that apportions, rations, or limits the training budget among individual Board members — including but not limited to the perTrustee allocation referenced in the motion passed on January 26, 2026 — is hereby superseded and of no further effect.
8. Severability. If any provision of this Resolution is held invalid, the remaining provisions shall remain in full force and effect.
9. This Resolution shall take effect immediately.
Motion by: ____________________ Seconded by: __________________
The foregoing resolution was duly put to a vote, which resulted as follows:
| Mayor Smythe | □Aye | □Nay | □Abstain | □Recuse | □Absent/Excused |
|---|---|---|---|---|---|
| DeputyMayor Kjarval | □Aye | □Nay | □Abstain | □Recuse | □Absent/Excused |
| Trustee Uku | □Aye | □Nay | □Abstain | □Recuse | □Absent/Excused |
| Trustee Allen | □Aye | □Nay | □Abstain | □Recuse | □Absent/Excused |
| Trustee Rothstein | □Aye | □Nay | □Abstain | □Recuse | □Absent/Excused |
| Vote Total | |||||
| Result | Motion: |
I hereby attest that the above Resolution was approved by the Board of Trustees at its April 13, 2026 meeting, and that I have been authorized to sign this Resolution by decision of the Board of Trustees.
Jennifer Cavanaugh, Clerk Date Date: _______________
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