Resolution Authorizing Temporary Interfund Advance from General Fund to Sewer Fund

VILLAGE OF RED HOOK RESOLUTION # - 2026 DATED: JUNE 22, 2026

A meeting of the Village of Red Hook Board of Trustees was convened in public session at the Village Hall, 7467 South Broadway, Red Hook, NY on June 22, 2026. The meeting was called to order by Mayor Smythe.

A RESOLUTION AUTHORIZING A TEMPORARY INTERFUND ADVANCE FROM THE GENERAL FUND TO THE SEWER FUND FOR PAYMENT OF ENGINEERING INVOICES TO BE REIMBURSED BY COUNTY GRANT.

WHEREAS, the Village received a $500,000 grant from Dutchess County (Contract 25-05840727-PL CA File 20758) to support the Red Hook Sewer Phase 2 project; and,

WHEREAS , the Village Board unanimously approved a motion to authorize acceptance of this grant at our January 26, 2026, workshop meeting; and

WHEREAS , this grant is a reimbursable grant, meaning that the Village must pay invoices before requesting reimbursement from the County for those costs incurred; and

WHEREAS , the Village has received $119,455.00 in grant eligible invoices from Delaware Engineering to date; and,

WHEREAS , the Sewer Fund does not have the extra cash to pay these invoices in advance of reimbursement; and,

WHEREAS, General Municipal Law Section 9-a authorizes a municipal corporation to make temporary interfund advances of moneys not immediately required for the purpose for which they were raised or received, provided such advance is duly authorized and repaid as required by law; and

WHEREAS, the Board of Trustees finds that it would be advantageous to the Village to use a temporary advance from the General Fund to facilitate the payment of these grant qualifying Delaware Engineering invoices rather than take out a cash flow loan.

NOW, THEREFORE, BE IT RESOLVED, by the Board of Trustees of the Village of Red Hook, as follows:

1. Authorization of Temporary Interfund Advance. Pursuant to General Municipal Law

Section 9-a, the Board hereby authorizes a temporary interfund advance from the Village General Fund to the Village Sewer Fund in the amount of $119,455 (the "Advance"), for the purpose of paying Delaware Engineering Invoices related to the Red Hook Sewer Phase 2 project that are reimbursable by the Dutchess County Grant – Contract 25-058407-27-PL CA File 20758.

2. Source of Funds; Availability. The Advance shall be made only from General Fund moneys that are not immediately required for General Fund purposes and that are otherwise legally available for temporary advance under General Municipal Law Section 9-a.

3. Terms; Repayment; Interest. The Advance is a temporary interfund advance, not a transfer. The Sewer Fund shall repay the Advance to the General Fund from Sewer Fund when the reimbursements are received by the County which is expected before the end of the calendar year 2026, but in any event no later than the close of the fiscal year ending May 31, 2027, together with no interest.

4. Records; Accounting. The Village Treasurer is authorized and directed to (i) make the Advance, (ii) maintain suitable records of the Advance and any repayment, and (iii) take all actions necessary to properly account for the transaction in accordance with applicable law and guidance from the Office of the State Comptroller, and (iv) pay the associated Delaware Engineering Invoices (Invoice #24-3039-13 through #24-3039-18 totaling $119,455.00).

5. Effective Date. This Resolution shall take effect immediately.

Motion by: Seconded by:

The foregoing resolution was duly put to a vote, which resulted as follows:

I hereby attest that the above Resolution was approved by the Board of Trustees at its June 22, 2026 meeting, and that I have been authorized to sign this Resolution by decision of the Board of Trustees.

______________________ ____________________ Jennifer Cavanaugh, Clerk Date