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Resolution to Broad Form – Consolidated Reorganization

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Resolution to Broad Form – Consolidated Reorganization

Resolution #8-2025 — 2025-04-14

WHEREAS

  • the Board of Trustees (Board) has received and reviewed the various annual reorganization documents, including: The Meetings Schedule, Official Newspaper, and the Mayor's Appointees/Officers designations with any new appointments listed, and
  • under Village Law §3–301(3) the Mayor must appoint, with Board approval the offices of Clerk, Treasurer, Deputy Clerk, Associate Justice, and members of boards; and
  • the Board has determined that Village Law §4–412(3)(2) requires the designation of banks of trust companies for the deposit of all Village monies; and
  • the Board has determined to pay a fixed rate for mileage as reimbursement to Village Officials and employees who use their personal automobiles while performing official duties; and
  • the Board has determined to authorize payment in advance of audit of claims for public utility services, postage, freight and express charges; and
  • all such claims must be presented at the next regular meeting for audit; and
  • the claimant and the officer incurring or approving the claim are jointly and severably liable for any amount the board of trustees disallows; and
  • there is to be held during the coming official year a) NYCOM's Winter Legislative Meeting, b) NYCOM's Annual Meeting and Training School, c) NYCOM's Fall Training School, d) NYCOM's Public Works Training School, and e) the following county association meetings; Dutchess County Supervisors & Mayors Association, Dutchess County Planning Association, Dutchess County Transportation Council
  • attendance by certain municipal officials and employees at one or more of these meetings, conferences or schools benefits the municipality; and
  • the Board of Trustees is meeting in person on April 14, 2025; and
  • the Board is aware of the existing Ethics Code and Procurement Code as embodied in our Local Law and is reminded of same; and
  • the Board intends to complete the annual reorganization with consolidated voting and move to other business.

RESOLVED

  • The Board approves the Mayor's appointments as listed: Deputy Clerk (1–yr term ending April 6, 2026): Diana Devens; Deputy Registrar of Vital Statistics: Diana Devens; Zoning Board of Appeals: (5–year term) David Javsicas, term ending April 8, 2030; Maarten Relingh, term ending April 8, 2030. Committees will not be reappointed at this time. They will carry over for one month at which time we will address appointments.
  • The Board designates the following institutions as depositories of all monies received by the Village Treasurer, Clerk, and Receiver of Taxes: Key Bank and M&T Bank
  • The Board will approve reimbursement to such officers and employees at the current federal IRS rate per mile in effect at the time of the trip
  • The Board authorizes payment in advance of audit of claims for public utility services, postage, freight and express charges. All such claims must be presented at the next regular meeting for audit and the claimant and the officer incurring or approving the claims are jointly and severably liable for any amount the board of trustees disallows
  • The Board acknowledges review and familiarity with the Ethics Code and Procurement Code of the Village of Red Hook
  • That the following officers and employees are authorized to attend the following schools/meetings subject to budget availability with preference to those who have not previously attended: Mayor, Board of Trustees, Clerk, Treasurer: a) NYCOM's Winter Legislative Meeting, b) NYCOM's Annual Meeting and Training School, c) NYCOM's Fall Training School; Mayor, Department of Public Works Foreman: NYCOM's Public Works Training School; Mayor, Deputy Mayor: Dutchess County Supervisors & Mayors Association, Dutchess County Transportation Council; Planning Board and Zoning Board of Appeals members, Planning/Zoning Clerk: Dutchess County Planning Association
  • The Board appoints The Daily Freeman (aka Media News Group) as the official newspaper
  • Renews the meeting schedule as follows. All meetings are held in Village Hall and are open to the public: Village of Red Hook Justice Court 1st Wednesday 6:00 pm; Village of Red Hook Criminal Court 3rd Wednesday 3:00 pm; Planning Board 2nd Thursday 6:30 pm; Zoning Board of Appeals 4th Thursday 6:30 pm. The following Committee meetings remain until next month when the Committees will be reviewed and reauthorized: Communications Committee 1st Wednesday 1:30 pm; Events Committee 2nd Tuesday 6:00 pm; Human Relations Committee 1st Thursday 7:00 pm; Public Spaces Initiatives 4th Saturday 10:00 am; Village Green 2nd Sunday of Apr., Jul., Sep., Jan. 6:00 pm; Climate Smart Community Task Force 3rd Thursday 4:00 pm. Village Board of Trustees Meetings: May 12, June 9, July 14, August 11, September 8, October 6, November 17, December 8, 2025, January 12, February 9, March 9, April 13, 2026 at 7:00 pm. Village Board Workshops (starting in June, meetings will be the 4th Monday): April 24, May 22, June 23, July 28, August 25, September 22, October 27, November 24, December 22, 2025 January 26, February 23, March 23, 2026 at 7:00 pm