Resolution to Authorize Professional Training Attendance and Establish the Procedure for Village Payment of Training Fees

Resolution #23-2026 — 2026-05-11

WHEREAS

• the Board has determined to pay a fixed rate for mileage as reimbursement to Village Officials and employees who use their personal automobiles while performing official duties.
• there is to be held during the coming official year a) NYCOM's Winter Legislative Meeting, b) NYCOM's Annual Meeting and Training School, c) NYCOM's Fall Training School, d) NYCOM's Public Works Training School, and e) the following county association meetings: Dutchess County Supervisors & Mayors Association, Dutchess County Planning Association, and Dutchess County Transportation Council.
• attendance by certain municipal officials and employees at one or more of these meetings, conferences or schools benefits the municipality.
• the Board has approved a certain budget for training expenses for the fiscal year 6/1/26 thru 5/31/27: $2,000 for trustees, $2,000 for Village staff, Planning/Zoning within A8010.43, Court within A1110.45, DPW within A1640.43 or EW8320.45.
• at the Jan. 26, 2026 meeting, the board set a Trustee Training Policy that the Trustee training budget line (A1010.4) divided by four (4) is allotted to each Trustee to use for municipal training(s) fee(s) (e.g., NYCOM, NYS Comptroller, etc.) and associated necessary expenditures (e.g., mileage, lodging, etc.) without Board prior approval. If the training fees and associated expenses exceed the allocation (or remaining allocation), the Board of Trustees must discuss and approve prior to the expenditure. All expenses must go through the voucher audit process prior to reimbursement.

RESOLVED

• Reimbursement for mileage to Professional training will be calculated at the current federal IRS business rate per mile in effect at the time of the trip.
• the following officers and employees are authorized to attend the following schools/meetings. Where expenses are requested to be paid by the Village, any expenditure must be approved by the Mayor or Board of Trustees (as applicable) before the commitment of funds or attendance and where applicable, follow the Village's Trustee Training Policy: Mayor, Board of Trustees, Clerk, Treasurer: a) NYCOM's Winter Legislative Meeting, b) NYCOM's Annual Meeting and Training School, c) NYCOM's Fall Training School. Mayor, Department of Public Works Foreman: NYCOM's Public Works Training School. Mayor, Deputy Mayor: Dutchess County Supervisors & Mayors Association, Dutchess County Transportation Council. Planning Board and Zoning Board of Appeals members, Planning/Zoning Clerk: Dutchess County Planning Association.