monthly— Board of Trustees Meeting
22 agenda items · 9 motions · 3 substantive · 1 formal resolutions · 2 agenda items linked to adopted resolutions
Agenda (22 items)
Order reflects how the Board actually took items up at the meeting (which sometimes differs from the posted agenda — e.g. items brought forward when a guest is present).
#1PLEDGE OF ALLEGIANCENo vote recorded
Pledge of Allegiance.
Action
Expected: info_only
Pledge of Allegiance.
#2Minute Approval – August 11, 2025 Board of Trustees Meeting, August 25, 2025 Board of Trustees WorkshopNo vote recorded
Approve minutes from the August 11, 2025 Board of Trustees meeting and the August 25, 2025 Board of Trustees workshop.
Action
Expected: vote
Approve minutes from the August 11, 2025 Board of Trustees meeting and the August 25, 2025 Board of Trustees workshop.
#3PUBLIC COMMENTNo vote recorded
Public comment period.
Action
Expected: info_only
Public comment period.
#4Property Tax Receipts for Month of AugustNo vote recorded
Report on property tax receipts for the month of August.
Action
Expected: info_only
Report on property tax receipts for the month of August.
Related docs:
#5Special Meeting – Certify Unpaid TaxesProposed motionNo vote recorded
Schedule a special meeting on November 12 or 13 to certify unpaid taxes.
Action
Expected: discussion
Schedule a special meeting on November 12 or 13 to certify unpaid taxes.
#6Sewer Phase II – NYSDEC/Army Corp of Engineers – this is part of the Wetlands Permit processContract reviewNo vote recorded
Review joint permit application for Sewer Phase II with NYSDEC and Army Corps of Engineers as part of the Wetlands Permit process.
Action
Expected: discussion
Review joint permit application for Sewer Phase II with NYSDEC and Army Corps of Engineers as part of the Wetlands Permit process.
attached: Joint Permit Application
#7Sewer Phase II – Full Environmental Assessment FormInformationalNo vote recorded
Review and share information on the Full Environmental Assessment Form (Part 1) for Sewer Phase II, a DEC action.
Action
Expected: info_only
Review and share information on the Full Environmental Assessment Form (Part 1) for Sewer Phase II, a DEC action.
attached: Part 1
#8Sewer Phase II – WIIA Grant FundingDraft resolutionAdopted
Review and act on WIIA Grant Funding application and certification for Sewer Phase II.
Action
Authorize the submission of a WIIA Funding Application for WWTP Upgrade and STEP Sewer System Phase 2.
Moved by Uku, seconded by Kjarval
5-0passed
attached: Application, Certification Form, Resolution
Related docs:
#9Garbage Service for TivoliContract reviewNo vote recorded
Review garbage service arrangement for Tivoli.
Action
Expected: discussion
Review garbage service arrangement for Tivoli.
#10Employee Assistance Program (EAP) RenewalContract reviewAdopted
Review and act on renewal of the Employee Assistance Program.
Action
Authorize the Mayor to sign the annual renewal contract with Employee Assistance Program.
Moved by Smith, seconded by Maccarini
unanimouspassed
#11Next Meetings: Workshop Meeting September 22, 2025, Board Meeting October 6, 2025No vote recorded
Announce next meetings: Workshop Meeting on September 22, 2025, and Board Meeting on October 6, 2025.
Action
Expected: info_only
Announce next meetings: Workshop Meeting on September 22, 2025, and Board Meeting on October 6, 2025.
#12MARYBETH De FILIPPIS – Treasurer's ReportNo vote recorded
Treasurer's report by Marybeth De Filippis.
Action
Expected: info_only
Treasurer's report by Marybeth De Filippis.
#13MAYOR SMYTHE – Police Report & Law Enforcement; Fire Department; Sewer Department (Report #2), Sewer II Project; Red Hook Public Library; Saw Kill Watershed Community; All Municipal Departments; Facilities–Building & Grounds; Climate Smart Communities Task Force; Public Spaces Committee/Abrahams Park TaskforceNo vote recorded
Mayor's report covering Police and Law Enforcement, Fire Department, Sewer Department (Report #2), Sewer II Project, Red Hook Public Library, Saw Kill Watershed Community, all Municipal Departments, Facilities (Building & Grounds), Climate Smart Communities Task Force, and Public Spaces Committee/Abrahams Park Taskforce.
Action
Expected: info_only
Mayor's report covering Police and Law Enforcement, Fire Department, Sewer Department (Report #2), Sewer II Project, Red Hook Public Library, Saw Kill Watershed Community, all Municipal Departments, Facilities (Building & Grounds), Climate Smart Communities Task Force, and Public Spaces Committee/Abrahams Park Taskforce.
Related docs:
#14DEPUTY MAYOR KJARVAL - Planning/Zoning, Building Department; Village of Red Hook Zoning Review Committee; Town Comprehensive Plan – Village Liaison; Human Relations Committee; Communications; Community Preservation Fund Advisory Board; Red Hook TogetherNo vote recorded
Deputy Mayor's report covering Planning/Zoning, Building Department, Village of Red Hook Zoning Review Committee, Town Comprehensive Plan (Village Liaison role), Human Relations Committee, Communications, Community Preservation Fund Advisory Board, and Red Hook Together.
Action
Expected: info_only
Deputy Mayor's report covering Planning/Zoning, Building Department, Village of Red Hook Zoning Review Committee, Town Comprehensive Plan (Village Liaison role), Human Relations Committee, Communications, Community Preservation Fund Advisory Board, and Red Hook Together.
#15TRUSTEE UKU – Materials Management; Department Public Works (Highway); Village Green; Village CompostNo vote recorded
Trustee Uku's report covering Materials Management, Department of Public Works (Highway), Village Green, and Village Compost.
Action
Expected: info_only
Trustee Uku's report covering Materials Management, Department of Public Works (Highway), Village Green, and Village Compost.
#16TRUSTEE SMITH – Water Department (Report #2, Utility Billing); Events Committee; Language Access; NY Forward/Grants; Speed Limit/School Speed ZoneNo vote recorded
Trustee Smith's report covering Water Department (Report #2, Utility Billing), Events Committee, Language Access, NY Forward/Grants, and Speed Limit/School Speed Zone.
Action
Expected: info_only
Trustee Smith's report covering Water Department (Report #2, Utility Billing), Events Committee, Language Access, NY Forward/Grants, and Speed Limit/School Speed Zone.
#17TRUSTEE MACCARININo vote recorded
Trustee Maccarini's report.
Action
Expected: info_only
Trustee Maccarini's report.
#18BUDGET ADJUSTMENTSOtherNo vote recorded
Budget adjustments.
Action
Expected: unknown
Budget adjustments.
#19VOUCHER REVIEW & APPROVALNo vote recorded
Review and approve vouchers.
Action
Expected: vote
Review and approve vouchers.
#20GENERAL BUSINESSOtherNo vote recorded
General business.
Action
Expected: unknown
General business.
#21EXECUTIVE SESSIONNo vote recorded
Executive session.
Action
Expected: info_only
Executive session.
#22ADJOURN MEETINGNo vote recorded
Adjourn meeting.
Action
Expected: info_only
Adjourn meeting.
Documents prepared for this meeting (22)
Compliance & regulatory (1)
Operations reports (DMR / wastewater / water) (1)
Department reports (7)
- Sewer Department Report — August 20252 versions
- Mayor's Report — August 20252 versions
- Deputy Mayor Melkorka Kjarval's Monthly Report — August 2025
- Water Department Report — August 20253 versions
- Utility Billing Report — August 20252 versions
- NYS Water Department Monthly Report — Microbiological Samples & Chlorine Residual — August 2025
- Treasurer's Report
Trustee + committee reports (1)
Other working drafts (12)
- WWTP Operation Report — New Plant (Outfall 1A) — July 2025
- WWTP Operation Report — Old Plant/RHC (Outfall 1B) — July 2025
- York Lab Technical Report — Wastewater 2025 (N5G0440) — July 16, 2025
- York Lab Technical Report — Wastewater 2025 (N5G0643) — July 23, 2025
- Village of Red Hook Resource Recovery Data/Report2 versions
- Composting Grant Progress Report Q22 versions
- York Lab Technical Report — Drinking Water (N5H0785) — August 28, 2025
- Property Taxes Report — August 2025
- WIIA / IMG Application - WWTP Upgrades Phase II
- Joint Application Form for Permits Affecting Streams, Waterways, Wetlands, Coastal Areas, and Water Sources
- Board of Trustees Meeting
- Board of Trustees Meeting
What happened (9 motions)
passedvote: unanimous
Accept the minutes from the August 25, 2025 Workshop Meeting.
moved by Smith · seconded by Uku
Authorize the submission of a WIIA Funding Application for WWTP Upgrade and STEP Sewer System Phase 2.
moved by Uku · seconded by Kjarval
passedoperationalvote: unanimous
Authorize the Mayor to sign the annual renewal contract with Employee Assistance Program.
moved by Smith · seconded by Maccarini
passedoperationalvote: 4-0 (1 abstain)
Authorize the receiving of a Narcan vending machine from the Dutchess County/MATTER program.
moved by Smythe · seconded by Uku
passedvote: unanimous
Accept the Treasurer's Report for August 2025.
moved by Kjarval · seconded by Uku
passedvote: unanimous
Pay all Village bills after audit.
moved by Smith · seconded by Uku
passedvote: unanimous
Go into Executive Session for a potential legal action the Village is thinking of bringing.
moved by Smith · seconded by Kjarval
passedvote: unanimous
Restart public session after Executive Session.
moved by Smith · seconded by Maccarini
passedvote: unanimous
Adjourn the September 8, 2025 Village Board Meeting at 9:06pm.
moved by Smith · seconded by Maccarini