monthly— Board of Trustees Meeting
22 agenda items · 12 motions · 5 substantive · 4 formal resolutions · 2 agenda items linked to adopted resolutions
Agenda (22 items)
Order reflects how the Board actually took items up at the meeting (which sometimes differs from the posted agenda — e.g. items brought forward when a guest is present).
#1Pledge of AllegianceNo vote recorded
Recitation of the Pledge of Allegiance.
Action
Expected: info_only
Recitation of the Pledge of Allegiance.
#2Minute Approval – June 23, 2025 Workshop MeetingNo vote recorded
Accept minutes from the June 23, 2025 workshop meeting.
Action
Expected: vote
Accept minutes from the June 23, 2025 workshop meeting.
#3Executive Session: Discuss Employment History and a Legal Matter Relating to Possible LitigationNo vote recorded
Hold executive session to discuss employment history and a legal matter relating to possible litigation.
Action
Expected: discussion
Hold executive session to discuss employment history and a legal matter relating to possible litigation.
#4Public CommentNo vote recorded
Accept public comment.
Action
Expected: info_only
Accept public comment.
#5Public Spaces CommitteeDraft resolutionAdopted
Adopt a resolution regarding the Public Spaces Committee.
Action
Establish the Public Spaces Committee to activate and enhance the public parks in the Village.
Moved by Kjarval, seconded by Smith
3-0passed
attached: Resolution
#6Public Spaces AppointmentsDraft resolutionStill pending
Adopt a resolution regarding public spaces appointments.
Action
Expected: vote
Adopt a resolution regarding public spaces appointments.
attached: Resolution
#7Water/Sewer Operator RecommendationDraft resolutionNo vote recorded
Adopt a resolution regarding water/sewer operator recommendation.
Action
Expected: vote
Adopt a resolution regarding water/sewer operator recommendation.
attached: Resolution
#8Food Waste Hauler for Compost ProgramContract reviewNo vote recorded
Review and authorize a contract for a food waste hauler for the compost program.
Action
Expected: vote
Review and authorize a contract for a food waste hauler for the compost program.
attached: Contract
#9Property Tax Receipts for Month of JuneInformationalNo vote recorded
Report on property tax receipts for the month of June.
Action
Expected: info_only
Report on property tax receipts for the month of June.
attached: Report
#10Narcan Vending Machine updateInformationalNo vote recorded
Discuss update on Narcan vending machine.
Action
Expected: discussion
Discuss update on Narcan vending machine.
#11Events Permit Process & ProcedurePolicy draftNo vote recorded
Discuss events permit process and procedure.
Action
Expected: discussion
Discuss events permit process and procedure.
#12NYCLASS – procedurePolicy draftNo vote recorded
Discuss NYCLASS procedure.
Action
Expected: discussion
Discuss NYCLASS procedure.
#13Info Booth – agreement with RH ChamberContract reviewNo vote recorded
Review and authorize an agreement with Red Hook Chamber regarding the info booth.
Action
Expected: vote
Review and authorize an agreement with Red Hook Chamber regarding the info booth.
#14Next Meetings: Workshop Meeting July 28, 2025, Board Meeting August 11, 2025No vote recorded
Announce next meetings scheduled for workshop on July 28, 2025 and board meeting on August 11, 2025.
Action
Expected: info_only
Announce next meetings scheduled for workshop on July 28, 2025 and board meeting on August 11, 2025.
#15Treasurer's ReportNo vote recorded
Treasurer Marybeth De Filippis presents financial report.
Action
Expected: info_only
Treasurer Marybeth De Filippis presents financial report.
#16Mayor's Report: Police and Law Enforcement; Fire Department; Sewer Department (Report #2), Sewer II Project; Red Hook Public Library; Saw Kill Watershed Community; Public Spaces Committee/Abrahams Park Taskforce; All Municipal Departments; Facilities–Building & Grounds; Climate Smart Communities Task ForceNo vote recorded
Mayor Smythe presents reports on police and law enforcement, fire department, sewer department (Report #2) and Sewer II Project, Red Hook Public Library, Saw Kill Watershed Community, Public Spaces Committee/Abrahams Park Taskforce, all municipal departments, facilities–building & grounds, and Climate Smart Communities Task Force.
Action
Expected: info_only
Mayor Smythe presents reports on police and law enforcement, fire department, sewer department (Report #2) and Sewer II Project, Red Hook Public Library, Saw Kill Watershed Community, Public Spaces Committee/Abrahams Park Taskforce, all municipal departments, facilities–building & grounds, and Climate Smart Communities Task Force.
#17Deputy Mayor's Report: Planning/Zoning, Building Department; Village of Red Hook Zoning Review Committee; Town Comprehensive Plan – Village Liaison; Human Relations Committee; Communications; Community Preservation Fund Advisory Board; Red Hook TogetherNo vote recorded
Deputy Mayor Kjarval presents reports on planning/zoning, building department, Village of Red Hook Zoning Review Committee, Town Comprehensive Plan (Village Liaison), Human Relations Committee, Communications, Community Preservation Fund Advisory Board, and Red Hook Together.
Action
Expected: info_only
Deputy Mayor Kjarval presents reports on planning/zoning, building department, Village of Red Hook Zoning Review Committee, Town Comprehensive Plan (Village Liaison), Human Relations Committee, Communications, Community Preservation Fund Advisory Board, and Red Hook Together.
#18Trustee Uku's Report: Materials Management; Highway Department; Village GreenNo vote recorded
Trustee Uku presents reports on materials management, highway department, and village green.
Action
Expected: info_only
Trustee Uku presents reports on materials management, highway department, and village green.
#19Trustee Smith's Report: Water Department (Utility Billing); Events Committee; Language Access; NY Forward/Grants; Speed Limit/School Speed ZoneNo vote recorded
Trustee Smith presents reports on water department (utility billing), events committee, language access, NY Forward/grants, and speed limit/school speed zone.
Action
Expected: info_only
Trustee Smith presents reports on water department (utility billing), events committee, language access, NY Forward/grants, and speed limit/school speed zone.
#20Vacant Trustee SeatInformationalNo vote recorded
Note vacant trustee seat.
Action
Expected: info_only
Note vacant trustee seat.
#21Voucher Review & ApprovalNo vote recorded
Review and approve vouchers.
Action
Expected: vote
Review and approve vouchers.
#22Adjourn MeetingNo vote recorded
Adjourn the meeting.
Action
Expected: info_only
Adjourn the meeting.
Documents prepared for this meeting (18)
Compliance & regulatory (1)
Operations reports (DMR / wastewater / water) (4)
Department reports (4)
Policies & governance (1)
Other working drafts (8)
- Community Compost Service Agreement — Laughing Fox Farm LLC2 versions
- York Lab Technical Report — Wastewater 2025 (May 7, 2025)3 versions
- York Lab Technical Report — Wastewater 2025 (May 28, 2025)
- Deputy Mayor Melkorka Kjarval's Monthly Reports — July 14, 20252 versions
- Village of Red Hook Resource Recovery Data/Report2 versions
- Water System Sampling Form — June 2025
- Board of Trustees Meeting
- Board of Trustees Meeting
What happened (12 motions)
passedvote: unanimous
Accept the minutes from the June 22, 2025 Workshop Meeting.
moved by Smythe · seconded by Smith
passedvote: unanimous
Go into Executive Session to discuss employment history and a legal matter relating to possible litigation by the Village.
moved by Smith · seconded by Kjarval
passedvote: unanimous
Return to public session from Executive Session.
moved by Smith · seconded by Kjarval
Approve 3% wage increases effective June 1, 2025 for seven non-union Village employees.
moved by Smith · seconded by Kjarval
Establish the Public Spaces Committee to activate and enhance the public parks in the Village.
moved by Kjarval · seconded by Smith
Appoint H2O Innovation Operation & Maintenance, LLC as the Village's Water & Sewer Operator effective August 1, 2025, and authorize the Mayor to negotiate and sign the contract.
moved by Smythe · seconded by Smith
Authorize the Mayor to sign a contract with Laughing Fox Farm LLC for food scrap pickup service under the Village compost program with at-will term and 30-day minimum notice for cancellation.
moved by Kjarval · seconded by Smith
passedvote: unanimous
Accept the Treasurer's Report for June 2025.
moved by Smith · seconded by Kjarval
passedvote: unanimous
Approve the NYClass Investment Policy.
moved by Kjarval · seconded by Smith
passedoperationalvote: unanimous
Submit a letter of opposition to Dutchess County regarding the inclusion of 25 Fisk Street in the County Agricultural District.
moved by Kjarval · seconded by Smith
passedvote: unanimous
Approve and pay all Village bills after audit.
moved by Smith · seconded by Kjarval
passedvote: unanimous
Adjourn the July 14, 2025 Village Board Meeting at 8:37pm.
moved by Smith · seconded by Kjarval